191,561
Phishing and spoofing complaints were reported to the FBI in 2025.
Source: FBI IC3 2025 Annual Report
Email protection · Smart Securitys
Your business runs on email. Protect the inbox everyone relies on.
Invoices, customer information, and urgent decisions travel through email every day. A convincing fake message or stolen account can turn that convenience into lost time, exposed data, or a fraudulent payment.
Request a free security assessment →The business case
Why email security deserves attention now
$3.05B
National reported losses from business email compromise complaints in 2025.
Source: FBI IC3 2025 Annual Report
One request
A changed bank account or unexpected login prompt is enough reason to pause and verify through a trusted channel.
Practical response for day to day business.
The FBI figures reflect reported complaints and national totals. They are not a prediction of your business’s risk or loss.
How attacks unfold
The message can look routine. The consequences may not be.
An attacker may pose as a vendor asking for a new payment destination, send a link to a fake sign in page, or use a compromised mailbox to continue a real conversation. Because the message appears familiar, employees may act before they realize something changed. Email protection works best when filtering, account security, and verification habits support one another.
A practical plan
Protect the inbox at three points
Before a message arrives
Review email filtering and domain protections. Reduce the number of suspicious messages that reach employees.
When someone receives it
Use multifactor authentication and teach staff to verify unusual payment, password, or document requests through a separate known contact method.
When something looks wrong
Make reporting easy, review account activity, and have a clear process for containing a compromised mailbox or fraudulent request.
What to review
Make each layer of email protection work together
Sender identity
Review your domain's SPF, DKIM, and DMARC settings. These help receiving systems check whether mail claiming to come from your domain is authorized, though they do not eliminate impersonation on their own.
Messages and accounts
Look at suspicious links, attachments, and quarantine handling alongside multifactor authentication and sign-in alerts. Confirm that legitimate messages can be reviewed and released by the right people.
People and process
Agree on how staff report suspicious mail, verify changes to payment details, and escalate a suspected account takeover. A known phone number is safer than one supplied in the suspicious message.
Your assessment
A useful conversation starts with your actual email setup
Bring your email provider, approximate number of mailboxes, current filtering and authentication tools, and examples of the messages that concern you. The discussion can identify priorities, ownership, and practical next steps for your organization.
Where do risky messages enter?
Examine phishing, vendor impersonation, invoice fraud, malicious attachments, and messages from lookalike domains.
What happens after a click?
Discuss account recovery, password resets, active sessions, forwarding rules, and notification when a mailbox may be compromised.
How will you measure progress?
Choose a clear owner for quarantine reviews and a simple way to track suspicious-message reports and recurring problems.
Common questions
Email protection questions, answered plainly
Does a filter stop every attack?
No filter catches every message. Account protection, staff reporting, and a separate verification step for sensitive requests still matter.
What if a legitimate email is blocked?
Quarantine controls should let an authorized person review the reason and safely release a valid message. Review the process before rollout.
Can we start with the email service we already use?
Yes. Start by reviewing the controls available in your current email platform and the gaps that remain before choosing any additional service.
Get started
Find out where your email defenses are exposed.
Tell Smart Securitys what worries you about phishing, spoofing, or suspicious messages. Request a free security assessment and discuss a practical next step for your business.
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